SUPPORT SERVICES MANAGER (SSM), SIERRA LEONE (M/F) H/F
Geres
1000 sierra leone - Ain
CDD Temps plein
Description du poste
Founded in Marseille in 1976, Geres is an international development NGO that champions the cause of climate solidarity. In line with its dual mandate of fighting poverty and combating climate change, Geres is working for a fair, ambitious and inclusive energy transition. As a grassroots player, the NGO encourages the development and dissemination of innovative, local solutions, supports local climate-energy policies and mobilises all players by encouraging them to take action and support the most vulnerable.
1/ LEAD AND MANAGE THE SUPPORT FUNCTIONS (ADMINISTRATION, FINANCE, HR AND LOGISTICS): Recruit and manage the support team: administrative & HR, finance and logistics staff. Supervise, support and coach the support team's members to ensure high-quality performance and compliance with internal procedures and deadlines. Set objectives and conduct performance appraisals for staff under direct supervision, in coordination with the Country Representative (CR). Participate in the recruitment of all national staff, including vacancy announcements, application screening, salary grading, contract preparation, and support to project managers in identifying training and capacity-building needs. Ensure the implementation of HR policies and procedures and compliance with national labor legislation and internal regulations. Ensure all legal obligations related to employment are fulfilled, including social security and tax registrations, declarations and payments. Ensure personnel files are complete, accurate and up to date. Monitor the management and tracking of contracts, agreements, approvals and administrative documents. Supervise inventories, fleet management, technical equipment and mission logistics. Ensure the development, documentation, dissemination, implementation and continuous improvement of administrative, financial, accounting and logistical procedures, policies and tools, in line with headquarters' requirements and national legislation. Ensure procedures are communicated, understood and applied by all relevant staff. Develop and maintain clear operational frameworks and allocation of responsibilities in accordance with donor requirements. Develop and implement internal control mechanisms and contribute to financial audits. Ensure organisational compliance with national legislation and maintain relations with relevant authorities. Support effective internal communication and coordination between teams in the country of operation. 2/ OVERSEE THE ADMINISTRATIVE, FINANCIAL AND LOGISTICAL MANAGEMENT OF PROJECTS In collaboration with the Country Representative and Project(s) Manager(s): Oversee the financial management of grants in accordance with donor requirements and contractual obligations, ensure the effective use of funds, and monitor compliance with internal and donor rules. Ensure continuous budget monitoring, assist in updating budget projections for each project and flag significant variances, contribute to financial reporting and the achievement of financial targets. Update funding plans and flag any deviations from targets. Support and oversee the contracting process with technical partners and subcontractors. Ensure the proper application of procurement procedures. 3/ OVERSEE ACCOUNTING AND TREASURY MANAGEMENT Supervise all accounting operations in accordance with procedures, policies and tools, in particular expenditure commitment procedures. Ensure the collection of reliable and consistent accounting data for updating budget monitoring and preparing financial reports for donors. Ensure that expenditure and documents are correctly allocated to the budget, that monthly accounts are properly filed and archived, and verify the reliability of data and documents. Supervise the monthly accounting close and submit all necessary files to the RAF GAO and the RFO within the specified monthly deadlines; prepare the import of field accounts into the head office accounts.
Qualifications: Master's degree in economics, finance, accounting, auditing or any other degree relevant to the role (mandatory) Required experiences & skills: Fluent English, written and spoken; Excellent command of Excel and standard IT tools (Word, PowerPoint and Google environment); Proven skills in human resources management, ability to mentor, supervise and develop the skills of national colleagues; Good knowledge of accounting procedures and accounting software (knowledge of Cegid software is a big plus); Knowledge of the rules of the main public donors specifically in terms of procurement processes (ideally experiences including AFD-funded projects; Demonstrated ability to operate autonomously in a senior management role and to support organisational decision-making; Rigour, autonomy, methodical approach, flexibility, organisational skills and attention to detail, particularly with regard to meeting deadlines; Excellent interpersonal skills, ability to build relationships with people from different backgrounds and cultures.
Le poste :
1/ LEAD AND MANAGE THE SUPPORT FUNCTIONS (ADMINISTRATION, FINANCE, HR AND LOGISTICS): Recruit and manage the support team: administrative & HR, finance and logistics staff. Supervise, support and coach the support team's members to ensure high-quality performance and compliance with internal procedures and deadlines. Set objectives and conduct performance appraisals for staff under direct supervision, in coordination with the Country Representative (CR). Participate in the recruitment of all national staff, including vacancy announcements, application screening, salary grading, contract preparation, and support to project managers in identifying training and capacity-building needs. Ensure the implementation of HR policies and procedures and compliance with national labor legislation and internal regulations. Ensure all legal obligations related to employment are fulfilled, including social security and tax registrations, declarations and payments. Ensure personnel files are complete, accurate and up to date. Monitor the management and tracking of contracts, agreements, approvals and administrative documents. Supervise inventories, fleet management, technical equipment and mission logistics. Ensure the development, documentation, dissemination, implementation and continuous improvement of administrative, financial, accounting and logistical procedures, policies and tools, in line with headquarters' requirements and national legislation. Ensure procedures are communicated, understood and applied by all relevant staff. Develop and maintain clear operational frameworks and allocation of responsibilities in accordance with donor requirements. Develop and implement internal control mechanisms and contribute to financial audits. Ensure organisational compliance with national legislation and maintain relations with relevant authorities. Support effective internal communication and coordination between teams in the country of operation. 2/ OVERSEE THE ADMINISTRATIVE, FINANCIAL AND LOGISTICAL MANAGEMENT OF PROJECTS In collaboration with the Country Representative and Project(s) Manager(s): Oversee the financial management of grants in accordance with donor requirements and contractual obligations, ensure the effective use of funds, and monitor compliance with internal and donor rules. Ensure continuous budget monitoring, assist in updating budget projections for each project and flag significant variances, contribute to financial reporting and the achievement of financial targets. Update funding plans and flag any deviations from targets. Support and oversee the contracting process with technical partners and subcontractors. Ensure the proper application of procurement procedures. 3/ OVERSEE ACCOUNTING AND TREASURY MANAGEMENT Supervise all accounting operations in accordance with procedures, policies and tools, in particular expenditure commitment procedures. Ensure the collection of reliable and consistent accounting data for updating budget monitoring and preparing financial reports for donors. Ensure that expenditure and documents are correctly allocated to the budget, that monthly accounts are properly filed and archived, and verify the reliability of data and documents. Supervise the monthly accounting close and submit all necessary files to the RAF GAO and the RFO within the specified monthly deadlines; prepare the import of field accounts into the head office accounts.
Profil recherché :
Qualifications: Master's degree in economics, finance, accounting, auditing or any other degree relevant to the role (mandatory) Required experiences & skills: Fluent English, written and spoken; Excellent command of Excel and standard IT tools (Word, PowerPoint and Google environment); Proven skills in human resources management, ability to mentor, supervise and develop the skills of national colleagues; Good knowledge of accounting procedures and accounting software (knowledge of Cegid software is a big plus); Knowledge of the rules of the main public donors specifically in terms of procurement processes (ideally experiences including AFD-funded projects; Demonstrated ability to operate autonomously in a senior management role and to support organisational decision-making; Rigour, autonomy, methodical approach, flexibility, organisational skills and attention to detail, particularly with regard to meeting deadlines; Excellent interpersonal skills, ability to build relationships with people from different backgrounds and cultures.
Expérience exigée : IND
Niveau d'étude souhaité : BAC +4/5
Niveau d'étude souhaité : BAC +4/5
Salaire : Status/Contract type: The position is open to both national and international candidates. The selected candidate will be offered either a national fixed-term contract under Sierra Leonean law
Référence de l'annonce : JobPosting2626836
Offre d'emploi publiée le 26-06-2026
Offre d'emploi publiée le 26-06-2026
POSTULER